SARPnet Billing Procedures
Please note: This information is dedicated to the Sheriff of the Court – South Africa only and will answer the most frequently asked questions related to the costing of our services as laid out on the Pricing page.
SARPnet Billing Date
Sarpnet will invoice you on the 26th of every month. Your invoice will be available from within a dedicated billing section on your SARPnet “OMS” / the Main Platform and will also be emailed to you in PDF format on the 26th of every month.
SARPnet Billing Cycle
Our billing cycle is from the 26th of the previous month to the 25th of the current month.
Sample: on the 26th of October, we will bill you for the period 26 Sept to 25 Oct then again on 26th of Nov, you will be billed for the period 26 Oct to 25 Nov, etc.
SARPnet Billing Calculation
SARPnet (OMS) billing is based on usage “QTY” (Fixed ZAR x Number of Returns generated). This method of billing allows for fair billing between larger and smaller office – Both pay exactly the same R value per return generated.
Billing Calculations Explained:
When you start using SARPnet “OMS”, the first Return you generated start on #00001. Assume you start using SARPnet on 01 Oct and by midnight on the 25th of Oct you last generated Return is #00175 – then you will be billed for 175 Returns. Then by midnight on 25th of Nov (the next month) your last generated invoice is 00999 – then you will be billed for 999 – 175 = 824 Returns. We do however make this easy for you by stating the Opening Return Number and Closing Return Number on your invoice.
ZAR (R3) Per Return Explained
At only R3 per Return, you will have to agree that we are not in this business for the money. If you don’t agree – have a look at this:
This is what we use your R3 for:
Let’s first discuss some of the benefits … you receive a free unlimited Email Account and a free Fax 2 Email Service (no more fax machine, paper, busy tel line, or email hosting fee). Then you get the Sheriff Software for free (no purchase price, setup fee or per user license agreement, or yearly fees). You also get Free online step-by-step video training (no flights, accommodation, or travel expenses for either SARPnet or your Employees). We can go on and talk about the risk reduction of daily back-ups made by us and more, but let’s do just 1 calculation.
If you take our (once-off) R3 and talk about Return Archiving (your 5-year Compliance Responsibility) and you compare that with current industry solutions or even the risk involved by storing it yourself, you will find it hard to prove us expensive.
Let’s see … If I take R3 and divide that by 5 years and then divide that by 12 months you will pay 0.05 cent per month for your Return to be archived online in digital format. Available to the Attorney directly 24/7 for 5 years.
Consider this: If you do 500 returns per month (small office). That is 6000 Returns per year. By year five you will have done 30 000 Returns. To try and find an Old Return in a manual filing system is going to waste a lot of your time and it will take up a lot of storage space. So the true alternative is to have it scanned and filed online by a 3rd party. You will have to pay them to do that and host those records. Does your Client then have access to his Returns? No … and what did it cost you?
So in truth – SARPnet is providing you with lots and lots of free stuff. Free Financial Account Management on a per Law Firm and per individual Attorney basis. With our Office Overview Report (build into “OMS”), you the Sheriff can immediately see what is going on in your whole office. How much is owed to you and by whom? How are your employees performing? How many returns are in Registration status? Where are those Processes now – with the Deputy, with the Typist, or in the Filing Cabinet? We can go on and on, but we are sure you are getting the bigger picture.